Yipes Auto & Graphics Terms and Conditions

Welcome to the Yipes! Auto & Graphics Subcontractor Partner Network

This agreement outlines the operational standards, payment protocols, and legal terms governing all installation and branding projects. Adherence to these guidelines ensures high-quality execution and timely payment processing.

IMPORTANT NOTICE REGARDING PURCHASE ORDERS:

Prior to issuing a Purchase Order (PO), Yipes! Auto & Graphics provides detailed project parameters, client-approved proofs, and a quote request. Subcontractors must include all required fees in their initial quote.

Acceptance by Performance:

By commencing work, picking up graphics/materials, or failing to submit a written objection within 24 hours of receiving a Purchase Order via email or Smartsheet, the Subcontractor agrees to all scope, pricing, and terms outlined in the PO and this document.

purchase orders & order acceptance

Issuance & Review: Purchase Orders are transmitted electronically via Smartsheet/Email. Subcontractors are required to review all artwork proofs, site specifications, and line items immediately upon receipt.
Discrepancies & Extra Charges: Any cost modifications, additional labor, or unexpected job site requirements must receive written authorization from Yipes! prior to executing the work. Unauthorized additional charges will not be honored.
Schedule Changes & Cancellations: Subcontractors must provide at least 24 hours' notice for individual project cancellations or reschedules (7 days' notice required for large fleet projects). Cancellation fees apply only if explicitly detailed on the PO and approved by Yipes!.
Direct Client Communication: Appointments are coordinated strictly between Yipes! and the client. Subcontractors may not alter schedules or discuss project pricing, billing, or material choices directly with the client.

2. Quality standards, deliverables & photo verification

Subcontractors must complete all installations in strict accordance with 3M and Avery manufacturer guidelines, as well as project specifications provided by Yipes!.
Pre-Installation & Material Inspection
- Delivery Inspection: Inspect graphics immediately upon delivery for missing or damaged parts.
- 12-Hour Damage Reporting Window: Any shipping damage or material defects must be documented with photos and emailed to eoliveira@yipescorp.com within 12 hours of delivery. Reports submitted after 12 hours render the subcontractor financially liable for replacement graphic and shipping costs.
Post-Installation Requirements
- On-site Completion Notice: Scan the QR code provided to access the completion submission form from the job site immediately after completion. QR code will be shipped with the graphics and also included in the appointment confirmation email.
- Mandatory Photo Documentation: Submit high-resolution photos (minimum 1080px wide). Photos sent via email will not be accepted.

Project CategoryMandatory Photo & Reporting Requirements

Vehicle & Fleet Graphics
• Clear photo of the Vehicle Identification Number (VIN) tag.
• Overall post-installation photos (Front, Driver Side, Rear, Passenger Side).
• Before photos documenting existing vehicle damage or pre-existing graphics to be removed.
Architectural, Wall & Glass Film
• Full wide-angle photos of completed installation in context.
• Close-up detail shots of seams, alignment, and edges.
• Client-signed Completion Report attached where required.

re-installation & property damage

If an installation fails due to subcontractor error, Yipes! reserves the right to require the original subcontractor to redo the work at no additional charge within the original timeframe, or assign the job to another subcontractor.
If reassigned, the original subcontractor will not be compensated for the incomplete work and will be billed for any damaged materials or client penalties incurred.
Subcontractors assume full financial responsibility for any physical damage caused to client vehicles, facilities, or property during the job.

3. Invoicing & payment terms

Yipes! Auto & Graphics values its network of independent contractors and prioritizes weekly payment distribution upon receipt of compliant invoices and complete documentation.

Requirements, Standard Protocol, Invoice & Submission Window

Invoices must be emailed to eoliveira@yipescorp.com within 5 business days of job completion (maximum 15 days).
Required Invoice Data: Must explicitly list the PO Number, current submission date, vehicle VIN Number(s) (or Unit #), and approved PO rate.
Delinquent Invoices: Invoices received more than 30 days post-completion are subject to non-payment at management discretion.
Payment Hold Triggers: Payments will be withheld if mandatory photo proof is missing, required compliance paperwork is expired, or client complaints remain unresolved.
Initial Deposit Policy: First-time subcontractors may request a deposit for their first two Purchase Orders. Subsequent projects follow standard completion payment terms.

4. compliance, insurance & legal terms

Required Compliance Paperwork

All subcontractors must maintain active compliance documents on file with Yipes! Auto & Graphics. Payments cannot be released if paperwork is expired or missing:

Form W-9 (Current Year).
Certificate of General Liability Insurance (listing Yipes! Auto & Graphics as additional insured).
Workers' Compensation Certificate (or an executed state Waiver Form if exempt).

ARTIFICIAL INTELLIGENCE & CONFIDENTIALITY RESTRICTIONS

AI Platform Restrictions: Subcontractors shall not upload any project data, client details, proofs, or site specifications into public AI platforms or tools. Project information may not be used to train, test, fine-tune, or improve AI systems.
Confidentiality & Limited Use: All client names, designs, pricing, techniques, and project parameters are strictly confidential and remain the intellectual property of Yipes! or its clients. Project information may only be used to perform authorized services for Yipes!.
No Promotional Use: Subcontractors may not use project photos, client logos, or designs for self-promotion, website portfolios, or social media without prior written consent.
Security Incident Reporting: Subcontractors must notify Yipes! immediately of any unauthorized disclosure of project data, lost devices containing client information, credential compromises, or cybersecurity incidents.
Personnel & Record Retention: Subcontractors represent that all assigned personnel have passed standard pre-employment screening and are qualified for the work. Subcontractors must ensure all employees, temporary workers, or lower-tier subcontractors comply with these terms. Project compliance records must be maintained for 12 months following job completion.
FACILITY PROTOCOLS & GENERAL PROVISIONS
Site Security: When working at client facilities, personnel must follow posted safety policies, wear required credentials, and access only authorized work areas.
Subcontracting Prohibition: Sub-subcontracting any portion of an authorized project to third-party installers without express written consent from Yipes! is strictly prohibited.
Stop Purchase Orders: Yipes! or the client may issue a stop purchase order at any time. Compensation will be provided strictly for satisfactory work completed up to the termination date.
Governing Law: This agreement is governed by the laws of the State of Vermont. Any legal action shall be brought exclusively in federal or state courts located in Burlington, Vermont.